Project Administrator

Victoria

  • Salary

    £22,000 DOE

  • Hours of work

    Full time, 9.30am to 5.30pm, Monday – Friday

  • Contract

    Temporary

  • Closing date

    6 March 2019

Media Trust exists to help charities and under-represented communities have a stronger voice. We do this through our innovative training programmes and our ability to match good skills with good causes, harnessing skills-based volunteering by media industry professionals. We also focus on making the media and creative industry more representative of society today by training and mentoring young people from diverse backgrounds to join the sector.

We work closely with our corporate partners and wider networks including Google, Twitter, Facebook, Weber Shandwick and the BBC, to help them share their skills, support communications challenges and develop impactful content, enabling the finest talent around to support charities and non-profits to help bring their stories to life.

We are looking to recruit an enthusiastic and organised Project Administrator with a passion for events and projects to join our Charity Services team. You will be working to support charities and non-profits in the UK, helping them to strengthen their media and communications, through expert training programmes, events and volunteering activities.

Working closely with Media Trust’s Project Manager, you will provide logistical and administrative support for our Digital Leadership programme. This programme will train 160 charity leaders in Digital Marketing strategy, through workshops in 10 regions in England. You will be the first point of contact for the charities we support, ensuring clear communications throughout the project and responding to all enquiries. You will organise the logistics for the project including booking venues, catering, travel and accommodation, as well as ensuring all training materials are printed and available at every workshop and event. This role will involve invoicing and financial administration including reimbursing travel expenses, sourcing financial information and processing payments using online systems.

Media Trust runs multiple projects and events and you will also provide event and administrative support where necessary and within capacity.

*Please note this is a short term contract of 3-6 months with opportunity of extension. 

Key responsibilities

  • Be the first point of contact for programme enquiries, including logistical information pre and post event, last minute changes to workshops, dietary and accessibility requirements and building relationships with charities
  • Support the Project Manager with programme administration including data entry, reviewing attendee lists, sending event reminder emails, printing and updating training materials, collating and uploading training feedback, and creating event and website pages
  • Help to organise event logistics, booking venues and travel arrangements, catering, refreshments and A/V equipment and be main contact for all venues throughout project
  • Assisting and supporting the project manager with the creation of impact reports through data input and analysis of evaluation forms and online surveys
  • Produce spreadsheets, meeting minutes, and other quality written information
  • Ensure all programme data is up to date and recorded on our CRM system
  • Assist on site at events, liaising with the venue, greeting and conversing with delegates, arranging refreshments, and ensuring high quality from start to finish
  • Assist with any other duties required by the department
  • Some regional travel may be required

Person specification

  • Some experience of organising training or events is essential
  • Excellent planning, organisational and administration skills
  • Excellent customer service and communication skills with the ability to establish, develop and maintain quality relationships
  • Excellent writing ability, with experience with both on and offline audiences including reports
  • Experience of establishing and managing relationships and partnerships with multiple stakeholders
  • Knowledge and experience of using WordPress, Eventbrite, Survey Monkey and Sugar CRM would be an advantage
  • Passion, understanding and knowledge of the UK charity sector
  • Passion and knowledge for media and communications and keeping up with the latest digital trends
  • Ability to act on own initiative and work autonomously when necessary
  • Friendly, confident and articulate, comfortable presenting to large groups
  • Confident managing and developing spreadsheets and databases
  • Commitment to equal opportunities and the values of the Media Trust

The above role description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Closing Date: Friday 22 February

Ideally we are looking for someone to join the team as soon as possible, and will be considering applications as and when they come in, with the option of interviews taking place before the closing date.  

About Media Trust

Media Trust gives charities, communities and young people a stronger voice. We do this through our skills-based volunteering, communications training and capacity building programmes and connecting leading media and creative professionals with charities and underrepresented communities across the UK.

By bridging the gap between the media industry and broader society we aim to contribute to a more responsible, represented and connected media sector and ultimately a more socially cohesive Britain. 

For more information, visit www.mediatrust.org or follow us @Media_Trust

How to apply

Then, complete the form below, upload your CV and a completed copy of the equal opportunities form, along with a cover letter explaining why you are the right person for the role. Please ensure you address the points of the job description and person specification.

Please note, due to the high volume of applications received, regrettably only those selected for an interview will be contacted.

Media Trust values diversity and is an equal opportunities employer.

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