Volunteer Films Project Manager

WeWork Victoria with remote working in place keeping with relevant Government guidance around COVID-19.

  • Salary

    £25 - 27,000 FTE (depending on experience)

  • Hours of work

    Full time, 9.30am to 5.30pm, Monday – Friday

  • Contract


  • Closing date

    12 April 2021

  • Reporting to

    Executive Producer, Charity Services Team

  • Contract length

    Fixed term contract until 31 December 2021

Are you passionate about being involved in creating and distributing original short films that make a difference? Reporting to Media Trust’s Executive Producer, this is an exciting and varied role working across the creation of over 20 short charity films to be delivered in London.

We are looking for someone with excellent interpersonal and communication skills with a real talent for multi-tasking.  In 2021, 20 films will be produced to different schedules within an overall time period by different directors for a variety of selected charities.  Applicants should have proven experience of the production process including editing skills and be confident and extremely organised in order to facilitate the smooth running of the project.

Media Trust

At Media Trust, we believe that it’s by giving everyone a voice that we’ll get to a more equal society. That’s why we’re proud to be working with hundreds of charities to strengthen their story-telling, advocacy and campaigning, press engagement and social media. We do this through media, communications and digital skills training delivered in partnership with our media and creative industry partners and by matching media industry volunteers with charities looking for comms support. At the same time, our youth programmes are giving thousands of young people the creative digital media skills, access and mentoring support to break into the media because we know talent is everywhere but opportunities are not.  In this way, we believe we are doing our bit contribute to Britain’s levelling up agenda while also helping the media sector to be more responsible, representative and connected.

Read our 2020 Impact Report to learn more about our work and our impact.


This is a grant funded project and the films are created by volunteer directors who are given a small amount of funding to cover their expenses in the making of their film. To celebrate the achievement of all involved, each series of 10 films will culminate in a screening event arranged by the funder for those involved and key stakeholders. Examples of previous films can be found on our website.

The successful candidate will be expected to manage the scheme from start to finish. This includes helping to promote the programme and recruit suitable filmmakers from across the industry.  You will be involved in matching the chosen charities with the most suitable filmmaker (working towards a target of 50/50 gender/diversity).  You will liaise closely with both the charities and filmmakers throughout the entire process, organise and facilitate multiple training days for the charities, assist with production of the films where necessary, manage the delivery of the films and create a compilation on Adobe premiere for the screenings. You will also help to secure publicity around the completed films and enter them into national/international awards as required. You will also help publicise the scheme to help attract new filmmakers and funders for future projects.

Key responsibilities

  • Ensure the smooth running of the project from start to finish
  • Assess charity applications and shortlist the selected charities according to the agreed criteria
  • Develop and maintain strong relationships with both charities and volunteer filmmakers
  • Provide additional practical support to volunteer filmmakers where required
  • Manage the project schedule and ensure all charities and directors meet agreed milestones and deliver the films in advance of the screening
  • Log contact details of all project participants on our CRM system
  • Draw up contracts for all filmmakers and charities
  • Record any project costs, drawing up Purchase Orders and processing invoices
  • Making sure all filmmakers get the necessary clearances for their films and that they complete all delivery paperwork (release forms etc.)
  • Drive management: formatting hard drives and checking all required material is on returned ones before delivering to charities
  • Ensure online delivery of films to individual charities as per their agreed specifications
  • Keep comprehensive records of the on-going progress of each film and delivery status, working closely with the Executive Producer at all times
  • Liaise with the Media Trust marketing team on PR around the project including director recruitment when the films are released
  • Communicate the aims and ambitions of the project effectively, both within the organisation and externally
  • Promote the scheme and finished films on social media and enter selected films for awards
  • Assist in writing an evaluation report for each funder
  • You may from time-to-time also need to step in and support Media Trust’s other activities/projects

Person specification

  • An interest in creating high quality, short form content
  • A strong understanding of the production process; previous experience working on short form content would be an advantage
  • At least two years’ experience in a role with relevant responsibilities.
  • A self-starter; able to take initiative and problem solve while working to deadlines
  • Excellent planning and project management skills
  • Excellent interpersonal and communication skills, both written and verbal
  • Excellent client management & diplomacy skills
  • Ability to quickly build and establish relationships with people from all walks of life
  • Strong organisational skills, including self-driven ability to plan and prioritise your own work
  • Editing skills on Adobe Premiere
  • Working knowledge of all social media platforms
  • Experience of organising training/events, including online and face to face, from venue hire, co-ordinating participants and working with trainers, to catering and travel would be an advantage

The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Closing date: 12April 2021
Interviews: ASAP

How to apply

Download and complete the Equal Opportunities form.  Email a covering letter (max 3 pages) describing how your skills and experience match our requirements, your CV and the completed equal opportunities form to: roles@mediatrust.org.

Please put ‘Volunteer Films Project Manager’ in the subject heading of the email.

Please note, due to the high volume of applications received, only those selected for an interview will be contacted. 

Working at Media Trust

Media Trust values and respects all differences in people (seen and unseen). One of the ways we do this is by actively encouraging staff to work in ways that best suit their needs and our flexible working policy outlines many of the options available, such as part-time and term-time working, job sharing, home working and working compressed hours. Please talk to us at the interview about the flexibility and equipment or other support you need. We can’t promise to give you exactly what you want, but we do promise not to judge you for asking.

Please note that to be considered for this post you must be legally eligible to work in the UK. Due to current restrictions, we are unable to hire anyone that isn’t already living in the UK. Due to our size, we are unable to sponsor visas.

Media Trust is an ambitious charity, full of passionate people. We are a small and dynamic team that works collaboratively and supports each other in a fast-paced environment. We are looking for passionate, adaptable, value driven, proactive and independent people to join our team.

  • We are based in WeWork Victoria, a vibrant co-working space with our own Media Trust office. There are regular activities and pop ups throughout the week, great networking, free barista coffee all day and ping pong table
  • 30 days annual leave, pro rated for shorter fixed term contracts
  • Part-time options and flexible hours considered
  • Secure bike shed
  • Pension contributions
  • Volunteer days

We are happy to make reasonable adjustments for disabled applicants at any stage of the recruitment process – please get in touch to discuss.

If you have any questions, please email wendyp@mediatrust.org

For more information, visit www.mediatrust.org or follow us @Media_Trust

The Media Trust values diversity and is an equal opportunities employer

Registered Charity no. 1042733

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